Personal Assistant to the Owner
Wise Wolves Group is growing.
Special needs require special people.
Special needs require special people.
About the Role:
We are seeking a highly organized, discreet, and proactive Personal Assistant to the Owner of a dynamic, fast-paced company. This is a pivotal role that involves close collaboration with the Owner and their family, with responsibilities spanning document management, visa and travel support, and coordination of personal and business-related projects. The ideal candidate is detail-oriented, highly professional, and able to manage sensitive matters with the utmost confidentiality.
Key Responsibilities:
1. Document & Administrative Management
- Maintain and organize confidential and legal documents for the Owner and family.
- Prepare, proofread, and manage a range of personal and business correspondence.
- Track key deadlines, renewals, and compliance requirements for personal and business interests.
2. Visa & Travel Support
- Manage visa applications, extensions, and renewals for the Owner and family members.
- Liaise with embassies, consulates, and legal advisors for immigration and travel-related documentation.
- Oversee itinerary planning and booking of travel arrangements including flights, accommodations, and ground transport.
3. Personal Project Management
- Coordinate the execution of the Owner’s personal projects (real estate, events, philanthropic initiatives, etc.).
- Act as a liaison between contractors, service providers, and other stakeholders.
- Track progress, manage timelines, and report regularly to the Owner.
Requirements:
- Proven experience as a Personal Assistant, Executive Assistant, or in a similar role supporting high-level individuals.
- Strong understanding of international visa processes and travel documentation.
- Excellent organizational and multitasking skills with strong attention to detail.
- Ability to manage confidential information with discretion and integrity.
- Fluent in English; additional languages are a plus.
- Proficiency in MS Office and cloud-based document management systems.
- Flexible availability, including occasional travel.
